Which option correctly identifies an enclosure in a memorandum?

• A. Attachment (2)
• B. Enclosure (1)
• C. Annex A
• D. Appendix 1

Answer: (B)

In a formal memorandum, when you’re signaling documents that accompany the memo, you use the term that denotes items attached to the correspondence: enclosure. The notation “Enclosure” followed by a count tells the reader exactly how many documents are included with the memo, making it clear there are accompanying materials separate from the main text. This explicit designation helps ensure the attachments aren’t overlooked and keeps the communication professional and organized.

Other terms describe different kinds of supplements or formats. Annex and appendix are typically used for supplementary material within a report or for sections embedded in the ongoing document, not for indicating external documents sent with the memo. Attachment is common in emails or less formal letters, but the conventional memo practice is to use enclosure to mark and number attachments.